Numerous productivity-boosting methods have been proven to work overtime through the experiences of others. On the other hand, there are various productivity misconceptions and half-truths, which may explain why high productivity proves elusive for many teams.
If you are among the many who struggle to consistently hit high productivity, you may discover the breakthrough you have been looking for by simply forgetting the myths that follow.
Taking Breaks And Scrolling Social Media Is Bad For Productivity
There are times when you’ve hit a slump or hit a creative block. You try to write, but the well of your imagination’s run dry. That’s often your mind’s way of telling you that you need a break.
Breaks often get a bad rap. They are perceived as downtime that cost companies time and money. But breaks are essential in the workplace; they enhance focus and concentration, while also allowing employees to recharge their minds.
Working without taking a break results in mental and physical exhaustion leading to unproductivity in the workplace. In the long run, it may even lead to burnout. Employees can recharge and rejuvenate regularly by taking frequent breaks. They will become more motivated and energetic after a break than they were before the break.
While breaks are essential for productivity, they should be scheduled logically to provide maximum respite and minimum workflow interruption.
Productivity Needs To Be Monitored Every Second Of The Day
How to calculate productivity of employees is a point of consternation for many company leaders. There’s a fine line between monitoring effectively and micromanaging. Especially when technology and productivity come together in the form of productivity monitor software.
According to a study by the University of Georgia, micromanaging is harmful to productivity because it fosters dissatisfaction and demoralizes employees due to the lack of trust.
Nobody wants to work in a setup where they are constantly being watched over or have managers breathing down their necks, always watching them like a hawk. So, resist any urge to monitor every action and every minute. This will in fact be counterproductive.
Instead of tracking every action an employee takes, opt for tracking data in aggregate, drawing detailed insights based on broad data points. Monitoring productivity in this way allows you to see the bigger picture, revealing trends, bottlenecks and areas where employees may need more support.
People Aren’t Productive When You Can’t See Them
When it comes to workday productivity, many people believe that you can’t be productive unless you oversee it.
For managers accustomed to “over the shoulder” style management, remote work challenged many of their preconceptions about managing productivity. A common school of thought is that if employees aren’t within view, they are likely to be distracted and unproductive.
On the surface, when you employees work from the living room within reach of Netflix, this can be a natural inclination. However, this thinking does your employees a disservice and can undercut attempts to make your team more productive.
Give your employees the freedom to carry out their tasks and make decisions on their own. It boosts their confidence since they know that their seniors believe in their abilities. Instead of being a taskmaster, act as a facilitator. Encourage a strong channel of open communication between you and your coworkers. Show your staff that you believe and trust in them even though they are miles away.
Tips For Improving Productivity In The Workplace
Below are a few ideas to increase productivity at work and keep your employees motivated:
Take Regular Breaks
One of the most important steps to improve productivity at work is encouraging regular breaks. When you are unable to make progress, your energy is depleted, and your productivity suffers.
Pause for a moment. Do something that has nothing to do with the task at hand. Take a walk or even play some music. Changing your focus can help you transform your state to feel rejuvenated and ready to face your assignment with fresh eyes when you return to work.
Set SMART goals
Setting goals is what helps you succeed. Goals are what help us have a clear path and come up with a strategy that will help us be more productive. Sometimes, we may not have a timeline for achieving them or they are too high.
This is where the concept of SMART goals comes in. The acronym stands for:
- S- Specific
- M- Measurable
- A- Attainable
- R- Realistic
- T- Timely.
When setting goals, always make sure that they are specific so that you and your team know exactly what you are working towards. The goals should also be measurable and realistic. Lastly, they should have a timeframe so that you can track your performance.
The Two-minute Rule
One of the best content strategists in the industry, Steve Olenski, advocates using the “two-minute rule.” The rule states that if you find a task or action that can be completed in two minutes or less, you should undertake it right away. Finishing the job immediately saves time compared to returning to it later.
Optimize Your Working Conditions
Workers who are exposed to high levels of stress regularly are less likely to be productive and more likely to exhibit higher levels of disengagement and absenteeism. And working conditions can be a big contributor to stress.
Ensure that both the heating and air-conditioning systems are operational when the appropriate season arrives. Large airy windows are a great way to keep the air circulation flowing and they also allow plenty of light and sunshine. Remember, a comfortable working environment is vital for productivity.
Productivity management is part art, part science. So, achieving high productivity is an ongoing task built on many factors.
There is no shortage of advice on how to achieve productivity, most of it wellmeaning. But realize that sometimes what you don’t do is just as important as what you do.
And, remember, being 100% productive all of the time isn’t a realistic goal.